Grace Academy
Thursday, December 13, 2018
Kids Growing in Grace

Handbook- Before & After School Care

 2018-2019

Grace Academy

Before & After School & All Day Camp

Handbook

 

6725 HWY 152E

Rockwell, NC 28138

PH 704-279-6683    FAX 704-233-3334

www.graceacademyrockwell.com

 

Grace Academy Parent Handbook Before & After School Care 2018-2019

 

Table of Contents

 

Page 3 - Welcome Letter

Page 4 - Statement of Faith

Page 4 - Purpose for the Program

Page 4 - Notice of Non-Discrimination Policy

Page 4 - Child Abuse & Neglect

Page 4 - Asbestos Notification

Page 5 - Operation Hours and Procedures

Page 6 - Emergency Procedures

Page 6 - Inclement Weather Policy

Page 6 - Arrival and Departure

Page 6 - Enrollment Procedures

Page 7 - Tuition, Finance Fees and Payment Options

Page 7 & 8 - Illness and Medication

Page 8 - General Information

Page 8 - Electronic Devices

Page 8 - Bullying

Page 8 & 9 - Behavior & Discipline Policy

Page 9 - Daily Guidelines

Page 9 - Dress Code

Page 9 - Bus/Van Guidelines

 

 

 

 

 

 

 

 

 

 

 

 

Dear Parent or Guardian,

 

We appreciate the opportunity you've given us to provide a Before and After School Program as well as All Day Camp for your child. We promise to show loving care and teach biblical principles that will help guide your child in the years to come. We encourage you as parents/guardians to visit us, ask questions, and make suggestions at any time.

 

 

 

This handbook was prepared to inform you of the policies of Grace Academy. Handbook policies are given to help you better understand the guidelines and policies as we work together to have a successful year. If you have any questions please call us anytime at: 704-279-6683. We thank you for being a part of our programs and we pray for a safe and growing experience together.

 

 

 

-     Please read the following pages carefully and completely.

-     Fill out online application, sign pdf forms electronically, and pay application fee at www.renweb.com or www.graceacademyrockwell.com

-     Please feel free to call us if you have any questions.

 

 

 

 

In Christ,

 

Mr. Frank File- Director

ffile@graceacademyrockwell.com

 

 

 

 

 

 

GA Board Members:

Tom Correll – Chairman Email: thomkatand5@carolina.rr.com

Pastor Joey Phillips – Administrator Email jphillips@graceacademyrockwell.com

Tommy Young – Email: Tom@CECOFriction.com

Frank File: ffile@graceacademyrockwell.com

 

 

 

 

 

 

 

 

STATEMENT OF FAITH

Grace Academy is a ministry of Grace Bible Church. The basis of our ministry comes from the same Statement of Faith.

We believe:

§  In the word-by-word inspiration, divine revelation and final authority of the Holy Scriptures. 2 Tim3:16

§  In one God eternally existing in three persons: Father, Son, and Holy Spirit. Matt. 28:19

§  In the Lord Jesus Christ as true God and true man; His virgin birth, sinless humanity, substitutionary death, bodily resurrection, present advocacy, and His personal, imminent, bodily, visible, pre-tribulation, and pre-millennial return for His church. John 1:1, Luke 1:34-35, Heb. 4:15, 1 Cor.15:3-4

§  God created man in His image; in the fall of man by sin, resulting in his complete and universal separation from God and his need for salvation. Gen. 1:26, Gen. 3:6, Gen. 2:17, and Gen. 3:15

§  In the personality of Satan. Matt. 4:1, Job 1:6

§  That the Lord Jesus Christ shed His blood and died as a sacrifice for the sins of the whole world.

                1 Cor. 15:3-4, Heb. 10:11-12, Luke 24:46-47

§  That salvation is a free and everlasting gift of God by His grace, entirely apart from works; that every person is responsible to receive salvation by personal faith in the Lord Jesus Christ; that a soul once saved can never be lost. Eph.2:8-9, John 3:16-18

§  That the Holy Spirit regenerates with divine life and personally indwells the believer upon his faith in Christ for salvation. Titus 3:5, 1 Cor. 6:19

§  Any moment Jesus Christ may return for His church (rapture) before the tribulation and the personal pre-millennial second coming of Christ. 1 Thess. 4:16-17

§  In the bodily resurrection of both the saved and unsaved. In the unending life of the saved with the Lord, and the unending punishment of the unsaved in the lake of fire. Rev. 20:13-15

§  In the responsibility of each believer, motivated by the love of Christ and empowered by the Holy Spirit, to witness for Christ and to live sacrificially for the proclamation of the Gospel unto the entire world. 2 Cor. 5:14-15

§  In believer’s baptism by immersion, and partaking of the Lord’s Supper which are the two ordinances of the church in remembrance of Him.  Acts 2:41-42

Purpose for the Programs

The purpose of our Before/After School/All Day Camp programs is to provide a "home away from home" care for school age children (Kindergarten-8th grade). Our programs will provide your child with a Christ centered environment. Your child will participate in daily activities like devotions, bible memorization, homework assistance, group activities, art, occasional movies, group and free play.

Notice of Non-Discrimination Policy

Grace Academy admits students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities made available to the students of our school. Furthermore, it does not discriminate on the basis of race, color, national or ethnic origin in the administration of its educational policies or school administered programs.

Child Abuse & Neglect

Abuse occurs when a parent or caregiver injures or allows another to injure a child physically or emotionally. Abuse may also occur when a parent or caregiver puts a child at risk of serious injury or allows another to put a child at risk of serious injury. Neglect occurs when a child does not receive proper care, supervision, medical care or discipline, or when a child is abandoned. By law we are also required to report more than 10 absences from school. North Carolina law requires any person who suspects child abuse or neglect to report the case to the county department of social services. In addition, any person can call the Division of Child Development at 919-662-4499 or 1-800-859-0829 and make a report of suspected child abuse or neglect in a child care operation. Reports can be made anonymously. A person cannot be held liable for a report made in good faith.

Grace Academy is required by the state of North Carolina to report any suspected child abuse or neglect. Rowan County Department of Social Services will be notified and a written report will be made. A copy of the report will be placed in the childs file and remain at the center. All steps will be taken to ensure the safety and well-being of the child.

Asbestos Notification

The US Environmental Protection Agency’s (EPA) Asbestos Hazard Emergency Response Act (AHERA) requires all schools to inspect building materials for the presence of asbestos. AHERA excludes schools from the inspection requirement if the school was constructed after October 12, 1988, and has a signed statement from the architect or project engineer responsible for constructing the building housing the school stating that no asbestos- containing building materials were specified for use in is construction. Grace Academy has been provided with such a statement, and is, therefore, exempt from the requirement to conduct an asbestos inspection.

The EPA requires us to annually notify you that we are aware of the AHERA regulation, and that we are in compliance. The Management Plan is filed in the Administration Building and is available for review at any time during normal business hours (Tuesday- Thursday 8:00- 5:30). The AHERA LEA Designee, Mrs. Tammy Cale, is available to answer any questions you may have about asbestos in our building (704.279.6683).

Office Hours

Grace Academy Finance Office hours are Tuesday through Thursday- 8:00a.m. to 5:30 p.m. Closed on Mondays and Fridays. Grace Academy Secretary’s Office hours are Monday through Friday 8:00 a.m. to 2:30 p.m.

Operation Hours

Before School

§  At  this  time,  Before  School  will  only  serve  the  following  elementary schools:  Shive,  Faith and  Grace Academy.

§  Opens at 7:00 am. We will leave Grace Academy at 7:55 am to take children to their schools.

§  Students are to go directly to the gym and will line up according to school and/or grade when departing for school.

§  Days of operation will be the same as Grace Academy & Afterschool with the exception of school delays. There will be no before school care when school is delayed.

§  Grace Academy before school care will operate according to the same rules and disciplinary measures as Grace Academy Elementary School.

 

After School Care

§  We serve the following schools: Grace Academy, Shive, Rockwell, Granite Quarry, Faith, Bostian and Erwin Middle school.

§  Regularly scheduled hours are from 2:30 p.m. until 6:00 p.m. Monday through Friday when Grace Academy Elementary & Salisbury-Rowan Schools are in session.

§  Before/After School will be closed on ALL OTHER HOLIDAYS. Please see calendar on our website.

§  When After School students arrive, they are to place their belongings in the designated area.

§  All items brought from school (such as toys, IPads, cell phones, etc...) must remain in designated area unless the staff gives the child permission to do otherwise.

§  We will go outside for daily activities as weather permits.

§  We have a variety of activities, toys and sports equipment for games.

§  If you are interested in your child receiving tutoring during after school hours, we have on-site tutors available. For information please call our office at 704-279-6683.

Outside Play: Students may play on the playground, at tables, in the field, play foursquare or other organized games led by counselors.

Indoor Play: Students may play in designated areas supervised by counselors/assistants. Students are instructed to play orderly and correctly with provided toys and games.

 

All Day Camp

§  For those not registered in after school program and needs all day damp for their child, the fee will be $30.00 per day, per child. Please register online at www.graceacademyrockwell.com

§  All Day Camp hours are from 7:00 am until 6:00 pm. Please see below for dates of ADC.

§  We will operate an All Day Camp schedule for most Teacher Workdays. Students should bring a bag     lunch & drink for the day. Please include a cold pack in your child’s lunch box and DO NOT send foods that need to be heated.

 

Days We Will Operate All Day Camp

·         October 29

·         November 6

·         January 22

·         February 18

·         March 29

 

Early Release Days

There are eight early release days for the 2018/2019 calendar year. Our buses will get children at the designated early release times for each elementary school and bring to Grace Academy.

Dates are as follows:

·         November 20

·         December 21

·         June 7

Note: Dates are subject to change by the NC General Assembly

Emergency Procedures

All staff and students will practice fire and tornado drills as well as lock down drills monthly. In the event of an emergency or practice drill, the students will line up, exit the building to a safe designated location. In the case of a real emergency, parents will be notified immediately. If the parent cannot be reached the next emergency contact person will be notified. Emergency evacuation plans are posted throughout the school. G.A. also participates in lock down safety procedures with the Rowan County Sheriff’s Department.

Inclement Weather Policy

In case of inclement weather or other emergency situations view RenWeb announcements, text alerts or visit channel 9 website at www.wsoctv.com or view Ch. 9 News. You can also check the school website at www.graceacademyrockwell.com for possible closings or delays. Please check for updates often.

- If school closes early due to inclement weather and travel can be made safely, the Grace Academy bus and vans will pick up children from Shive, Rockwell, Bostian, Faith and Granite Quarry elementary schools as well as Erwin Middle school and transport to Grace Academy if weather permits.

- For the safety of your child and our staff please pick up your child within an hour of school being canceled. Additional fees will apply if not picked up within stated time frame.

NOTE: If school closes while buses are in route to public schools, Grace Academy will not pick students up from public schools.

Arrival and Departure

§  During the morning hours of 7:00am -8:00am we have a one way entrance and one way exit. Enter Rakes Road drive and follow traffic flow around building. Exit front parking lot.

§  Before School students should report directly to the gym.

§  Children enrolled at Faith, Granite Quarry, Bostian, Rockwell and Shive Elementary Schools will be transported by Grace Academy vans or buses to the After School Program. Please inform the school that your child will be riding the Grace Academy bus.

§  Children who attend any other Rowan County Elementary or Jr. High schools must have transportation provided by the parent to Grace Academy for liability purposes.

§  We have a sign out procedure for daily pick-up. Please come in and sign your child out when you pick them up.

§  Parents, guardians and visitors must check in at office or at sign-out desk for after school. Please do not go to play areas without authorization.

§  If you have an emergency, change in your schedule, or if your child is absent from school for an     extended time, please call the office immediately at 704-279-6683 to let us know.

Enrollment Procedures: Before and After School Students – Kindergarten-8th Grade

Enrollment is first open to all returning students, their siblings, GBC members and then to the public.

1.       Complete online enrollment by visiting the admissions page of our website at www.graceacademyrockwell.com. There you will create an account in RenWeb to apply and pay application and other fees.

2.       If you wish to pay fees by check or cash please visit our Finance Office.

3.       Student acceptance will be determined by criteria established by the administration and board. Applicant will be notified in writing and/or by phone of acceptance or denial.

4.       If you need to withdraw your child from any program, a written two week notice is required. Regular  monthly  tuition  will  be  applied  to  all  accounts  unless  a  child  has  properly  been withdrawn. Please sign a transfer/withdrawal form at the Finance Office.

 

5.       If you need assistance in setting up or using your RenWeb account please contact Mrs. Phillips at sphillips@graceacademyrockwell.com

 

All accounts within Grace Academy must have a $0.00 balance prior to acceptance of application. Grace Academy reserves the right to decline a student application due to delinquent accounts.

G.A. TUITION RATES & FEES:

MONTHLY TUITION:   

The yearly tuition amount for each program is divided into 10 equal installments and charged at the beginning of each month from August through May. Therefore, the first monthly tuition for the 2018-2019 school year will be charged on August 1, 2018. Payments are due by the tenth of the month. A late fee of $25 will be applied to your account after the tenth.   

Please see admissions page of our website for full schedule of current rates & fees.

 

§  All fees are non-refundable and non-transferable.

§  Registration fee $75 (per child). Your registration fee covers processing of application and accident insurance for the school year.

§  Before School Care $65 per month

§  After School Care $160 per month

§  Before & After School Care combo rate $210 per month per child.

§  All Day Camp $30.00 per day, per student.

Note: All Day Camp days are included in after school care tuition.

FINANCE FEES:

Late Tuition Payment: $25.00 (assessed on the 10th of each month).

Returned Check Fee: $35.00 (NSF checks and fees should be taken care of in cash within one week of being returned)

Late Pick-up Fee: $5.00 per child will be charged for each 5 minutes past closing (6:00pm)

Collection Notice: Any account that becomes severely delinquent is subject to being turned over to a collection agency. Once any account reaches this status, a correspondence regarding payment of the debt will have to be made with the collection agency.

PAYMENT METHODS (Payment Drop Box - located on the wall just outside the executive director’s office)

1.       Cash: Use an envelope for cash payments; write the child’s name, dollar amount and what you are paying for on the outside of the envelope

2.       Checks: payable to Grace Academy, include child’s full name on memo line

3.       Debit/Credit Card: payments made in finance office or by phone

4.       PayNow: RenWeb parents page

5.       Auto Draft: monthly tuition can be set up to automatically come out of your checking or credit card account. Pick up form in finance office

*Sibling Discount: 10% for 2nd child, 15% for 3rd child

*Annual pay discount: 10% off – Paid August 1st

*Semi-annual pay discount: 3% off – Paid August 1st and January 1st

 

*Financial assistance through DSS is NOT available for Before/ After School programs. The parents/guardians are solely responsible for the FULL amount.

 

Illness

If your child becomes ill or is injured while in the after school program, we will notify you immediately so you can make arrangements to pick your child up. A child who has become ill will be separated from the other children and we will do our best to comfort him/her.

If your child leaves school early because of sickness, please do not bring your child to the After School Care until they are able to return to school.

 

If your child exhibits any of the following symptoms, he/she must be excluded from attendance:

§  Has or has had a fever at or above 100.6˚F within the past 24 hours, regardless of its cause.

§  Is vomiting or has an upset stomach accompanied by diarrhea.

§  Shows evidence of a communicable disease, such as chicken pox, strep throat or pink eye.

§  Has an undiagnosed rash.

§  Has been diagnosed with head lice.

§  Has discharge from eyes, ears, and/or a profuse colored nasal discharge.

 

Medication

Prescribed medicine must be in its original container bearing the pharmacists label which lists the child’s name, dosage and the name of the medicine, dated and signed by the prescribing physician.

Patent medicines, such as cough syrup, Advil or Tylenol, shall be administered as authorized in writing by the child’s parent not to exceed amounts and frequency of dosage specified in printed instructions accompanying the medicine. The parent’s authorization must give the child’s name, name of the medicine, dosage, instructions, parent’s signature and the date signed.

General Information

§  To ensure quality care for your child, our staff is trained in CPR and First Aid.

§  All messages for directors, secretary or any staff member must be in written form or called to our Academy line. Please do not send word by your child.

§  Please mark all clothing with child's name. We have a lost and found box for clothing and items without names. Please regularly check the box for any missing clothing. We are not responsible for personal belongings.

§  Lost and found items will be disposed of at the end of every month.

§  First aid is always administered in case of injury and you will be notified.

§  In cases of extreme emergency, we will call the parents first; if you can't be contacted we will notify the contact person you designated on the registration form.

§  If your child has been expelled from school, they may not come to Before or After School care until they have permission to return to school.

§  Please make sure your child is dressed for current weather conditions.

Electronic Devices

Electronic devices such as Kindles, notebooks, nooks, walkmans, CD players, IPods, MP3s, Game Boys, etc., are not allowed. If any electronic device of this type is caught on a child, he/she will be sent to the office and the device will need to be picked up by a parent. Grace Academy is not responsible for such devices being lost, stolen or broken. Cell phones must be kept stored away and must be turned off. If a student needs to phone a parent they should use the school office phone. Students will not be allowed to have a cell phone on their person during school hours.

Offense of violation for electronic devices:

1st & 2nd offense – A parent must pick phone up from school office. Violation will be noted

3rd offense- A parent must pick phone up from school office and the student will not be allowed to bring a phone back on premises for remainder of current school year. Violation will be red flagged.

Bullying Policy

The staff at GA is committed to promoting a safe, positive, nurturing environment. Bullying is an act of aggression that causes another person embarrassment, pain, or discomfort. Bullying can be physical, verbal, extortion and/or exclusion. It can be done by a single person or by a group. Bullying is an act of disrespect toward others and will not be tolerated.

Discipline Code

It would be impossible to make rules to govern every type of infraction.  Good behavior must come from the heart in love and obedience to Jesus Christ and should not be merely conformity to man-made regulations. Proper attitude is a measure of a person’s spiritual life. Listed below are some general items of conduct. We must follow these guidelines if we are to have a safe and fun time.

 

 

We will carefully review them with your child and we ask that you help us by reviewing them with your child as well.

§  Respect for authority at all times.

§  Use of proper speech: Adults should not be answered disrespectfully. Any type of vulgarity, boisterous action and talk will not be tolerated. Col.3:8 But now ye also put off all these: anger, wrath, malice, blasphemy, filthy communication out of your mouth.

§  No Talking back or arguing with any personnel

§  Destruction of property that belongs to the school, church, fellow students or staff will not be tolerated.

§  Modest dress should be maintained at all times.

§  Any other rules considered necessary by the school will be enforced.

Daily Guidelines

§  Respect on another and each other’s property

§  Chewing gum is not permitted on school grounds, in buildings or buses.

§  Play and stay in designated areas.

§  Keep your hands, feet and all other objects to yourself.

§  Clean up after yourself.

§  When a counselor raises his/her hand; Stop, Look, and Listen.

§  NO hitting or fighting.

Bathroom Guidelines

§  Students must receive permission to go to the bathroom.

§  Keep the bathroom clean and neat

§  Flush toilets & wash your hands

§  Put only toilet paper in the toilets

§  Put paper towels in the trash can

Dress Code:

§  Grace Academy reserves the right to ban any extreme or offensive clothing. Clothing with offensive pictures, writing, or slogans ARE NOT allowed.

Bus/Van Guidelines

§   Children must remain seated until bus comes to a complete stop.

§   Children are not to scream, throw objects, run, and fight or use offensive language or any other inappropriate behavior while on the bus/van.

§   Children are to listen to the instructions of the bus/van drivers at all times.

§   All personal items such as toys, food, homework, IPad’s, etc… must remain in book bags.

 

CONSEQUESCES FOR VIOLATIONS OF THE ABOVE RULES:

___1st offense – No write-up, reminded and instructed of rules

___2nd Offense – Time out/correction and parent notified

___3rd Offense – 1 to 2 day suspension

___4th Offense – 3 days to 1 week suspension

___5th Offense – Dismissal