Grace Academy
Tuesday, May 24, 2022
Kids Growing in Grace

Handbook- Before & After School Care

*2022-2023 coming soon

Grace Academy

Before & After School & All Day Camp



6725 HWY 152E

Rockwell, NC 28138

PH 704-279-6683    FAX 704-233-3334



Table of Contents


Page 3 - Welcome Letter

Page 4 - Statement of Faith

Page 4 - Purpose for the Program

Page 4 - Notice of Non-Discrimination Policy

Page 4 - Child Abuse & Neglect

Page 4 - Asbestos Notification

Page 5 - Operation Hours and Procedures

Page 6 - Emergency Procedures

Page 6 - Inclement Weather Policy

Page 6 - Arrival and Departure

Page 6 - Enrollment Procedures

Page 7 - Tuition, Finance Fees and Payment Options

Page 7 & 8 - Illness and Medication

Page 8 - General Information

Page 8 - Electronic Devices

Page 8 - Bullying

Page 8 & 9 - Behavior & Discipline Policy

Page 9 - Daily Guidelines

Page 9 - Dress Code

Page 9 - Bus/Van Guidelines



Dear Parent or Guardian,


We appreciate the opportunity you've given us to provide a Before and After School Program as well as All Day Camp for your child. We promise to show loving care and teach biblical principles that will help guide your child in the years to come. We encourage you asparents/guardians to visit us, ask questions, and make suggestions at any time.


This handbook was prepared to inform you of the policies of Grace Academy. Handbook policies are given to help you better understand the guidelines and policies as we work together to have a successful year. If you have any questions please call us anytime at: 704-279-6683. We thank you for being a part of ouprograms and we pray for a safe and growing experience together.



-     Please read the following pages carefully and completely.

-     Fill out online applicationsign pdf forms electronically, and pay application fee at

-     Please feel free to call us if you have any questions.



In Christ,








GA Board Members:

Scott Ginder: Chairman  

Nathan Murray - Executive Director

Tommy Young – Email:




Grace Academy is a ministry of Grace Bible Church. The basis of our ministry comes from the same Statement of Faith.

We believe:

§  In the word-by-word inspiration, divine revelation and final authority of the Holy Scriptures. 2 Tim3:16

§  In one God eternally existinin three persons: Father, Son, and Holy Spirit. Matt. 28:19

§  In the Lord Jesus Christ as true God and true man; His virgin birth, sinless humanity, substitutionary death, bodily resurrection, present advocacy, and His personal, imminent, bodily, visible, pre-tribulation, and pre-millennial return for His church. John 1:1, Luke 1:34-35, Heb. 4:15, 1 Cor.15:3-4

§  God created man in His image; in the fall of man by sin, resulting in his complete and universal separation from God and his need for salvation. Gen. 1:26,Gen. 3:6, Gen. 2:17, and Gen. 3:15

§  In the personality of Satan. Matt. 4:1, Job 1:6

§  That the Lord Jesus Christ shed His blood and died as a sacrifice for the sins of the whole world.

                1 Cor. 15:3-4, Heb. 10:11-12Luke 24:46-47

§  That salvation is a free and everlasting gift of God by His grace, entirely apart from works; that every person is responsible to receive salvation by personal faith in the Lord Jesus Christ; that a souonce saved can never be lost. Eph.2:8-9, John 3:16-18

§  That the Holy Spirit regenerates with divine life and personally indwells the believer upon his faith in Christ for salvation. Titus 3:5, 1 Cor. 6:19

§  Any moment Jesus Christ may return for His church (rapture) before the tribulation and the personal pre-millennial second coming of Christ. 1 Thess. 4:16-17

§  In the bodily resurrection of both the saved and unsaved. In the unending life of the saved with the Lord, and the unending punishment of the unsaved in the lake of fire. Rev. 20:13-15

§  In the responsibility of each believer, motivated by the love of Christ and empowered by thHoly Spirit, to witness for Christ and to live sacrificially for the proclamation of the Gospel unto the entire world. 2 Cor. 5:14-15

§  In believer’s baptism by immersion, and partaking of the Lord’s Supper which are the two ordinances of the church in remembrance of Him.  Acts 2:41-42

Purpose for the Programs

The purpose of our Before/After School/All Day Camp programs is to provide a "home away from home" care for school age children (Kindergarten-8th grade). Ouprograms will provide your child with a Christ centered environment. Your child will participate in daily activities like devotions, bible memorization, homework assistance, group activities, art, occasional movies, group and free play.

Notice of Non-Discrimination Policy

Grace Academy admits students of any race, color, national and ethniorigin to all the rights, privileges, programs and activities madavailable to the students oour school. Furthermore, it does nodiscriminate on the basis orace, color, national oethnic origin in the administratioof its educational policies or school administered programs.

Child Abuse & Neglect

Abuse occurs when a parent or caregiver injures oallows another to injure a child physically or emotionallyAbuse may also occuwhen a parent or caregiver puts a child at risk of seriouinjury or allows another to put a child at risk of serious injuryNeglect occurs when a child does not receivproper care, supervision, medical care or discipline, or when a child is abandoned. By law we aralso required to report more than 10 absencefrom school. North Carolina law requires any person who suspects child abuse or neglect to report the case to the county departmenof social services. In addition, any person can call the Division of Child Development at 919-662-4499 or 1-800-859-0829 and make a report of suspected child abuse or neglect in a child care operationReportcan be made anonymously. A person cannot be helliable for report made in good faith.

Grace Academy is required by the state of NortCarolina to report any suspected child abuse oneglectRowan County Department of Social Services will be notified and a written report will be made. A copy of the report will be placed in the childfile and remain at the center. All steps will be taken to ensure the safety and well-being of the child.


The US Environmental Protection Agency’s (EPA) Asbestos Hazard EmergencResponse Act (AHERA) requires all schools to inspect building materialfor thpresence of asbestos. AHERA excludes schools from the inspection requirement if the school was constructed after October 12, 1988, and has a signed statement from the architect or project engineer responsible foconstructing thbuilding housing the school stating thano asbestos- containing building materials were specified for use in is construction. Grace Academy has been provided with such a statement, and is, therefore, exempt from the requiremento conduct an asbestos inspection.

The EPA requires us to annually notify you that we are aware of the AHERA regulation, and that we are in compliance. The Management Plan is filed in the Administration Building and is available for review at antime during normal business hours (Tuesday- Thursda8:00- 5:30). The AHERA LEA Designee, Mrs. Tammy Cale, is available to answer any questions you may have about asbestos in oubuilding (704.279.6683).

Office Hours

Grace Academy Administration Office hours are Tuesday through Thursday- 8:00a.m. to 5:30 p.m. Closed on Mondays and Fridays.


Operation Hours

Before School

§  At  thi time,  Befor Schoo will  only  serve  th following  elementary schools:  Shive and  Grace Academy.

§  Opens at 7:00 am. We will leave Grace Academy at 7:55 am to take children to their schools.

§  Days of operation will be the same as Grace Academy & Afterschool with the exception of school delays. There will be no before school care when school is delayed.

§  Grace Academy before school care will operate according to the same rules and disciplinary measures as Grace AcademElementarSchool.


After School Care

§  We serve the following schools: Grace Academy, Shive, and Rockwell.

§  Regularly scheduled hours are from 2:30 p.m. until 6:00 p.m. Monday through Friday when Grace Academy K5 & Salisbury-Rowan Schools are in session.

§  Before/After School will be closed on ALL OTHER HOLIDAYS. Please see calendar on our website.

§  When After School students arrive, they are to place their belongings in the designated area.

§  All items brought from school (such as toys, IPads, cell phones, etc...) must remain in designated area unless the staff gives the child permission to do otherwise.

§  We will go outside for daily activities as weather permits.

§  We have a variety of activities, toys and sports equipment for games.

§  If you are interested in your child receiving tutoring during after school hours, we have on-site tutors available. For information please call our office at 704-279-6683.

Outside Play: Students may play on the playground, at tables, in the field, play foursquare or other organized games led by counselors.

Indoor Play: Students may play in designated areas supervised by counselors/assistants. Students are instructed to play orderly and correctly with provided toys and games.

NOTE: Some school choices may not be open for enrollment during Covid-19 phase. 

All Day Camp

§  For those not registered in after school program and needs all day damp for their child, the fee will be $30.00 per day, per childPlease register online at

§  All Day Camp hours are from 7:00 am until 6:00 pmPlease see below for dates of ADC.

§  We will operate an All Day Camp schedule for most Teacher Workdays. Students should bring a bag     lunch & drink for the day. Please include a cold pack in youchild’s lunch box and DO NOT send foods that need to be heated.



Emergency Procedures

All staff and students will practice fire and tornaddrills as well as lock down drills monthly. In the event of an emergency or practice drill, the students will line upexit the building to a safe designated location. In the case of real emergency, parents will be notified immediately. If the parent cannot breached the next emergency contacperson will be notified. Emergency evacuation plans are posted throughouthe school. G.A. also participates in lock down safety procedures with the Rowan County Sheriff’s Department.

Inclement Weather Policy

In case of inclemenweather or other emergency situations view RenWeb announcements, text alerts or visit channel 9 website at or view Ch. 9 News. You can also check thschoowebsite at for possible closings or delays. Please check for updates often.

- If school closes early due to inclement weather and travel can be made safely, the Grace Academy bus and vans will pick up children from Shive, Rockwell, Bostian, Faith and Granite Quarry elementary schools as well as Erwin Middle school and transport to Grace Academy if weather permits.

- For the safety of your child and our staff please pick up your child within an hour of school being canceled. Additional fees will apply if not picked up within stated time frame.

NOTE: If school closes while buses are in route to public schools, Grace Academy will not pick students up from public schools.

Arrival and Departure

§  During the morning hours of 7:00am -8:00am we have a one way entrance and one way exit. Enter Rakes Road drive and follow traffic flow around building. Exit front parking lot.

§  Before School students should report directly to the gym.

§  Children enrolled at Rockwell and Shive Elementary Schools will be transported by Grace Academy vans or buses to the After SchooProgram. Please inform the school that youchild will be riding the Grace Academy bus.

§  Children who attend any other Rowan County Elementary or Jr. High schools must have transportation provided by the parent to Grace Academy for liability purposes.

§  We have a sign out procedure for daily pick-up. Please come in and sign your child out when you pick them up.

§  Parents, guardians and visitors must check in at office or at sign-out desk for after school. Please do not go to play areas without authorization.

§  If you have an emergency, change in your schedule, or if your child is absent from school for an     extended time, please call the office immediately at 704-279-6683 to let us know.

Enrollment Procedures: Before and After School Students – Kindergarten-8th Grade

Enrollment is first open to all returninstudents, their siblingsGBC members and then to the public.

1.       Complete online enrollment by visiting the admissions page of our website at There you will create an account in RenWeb to apply and pay application and other fees.

2.       If you wish to pay fees by check or cash please visit our Finance Office.

3.       Student acceptance will be determined by criteria established by the administration and board. Applicant will bnotified in writing and/or by phone of acceptance or denial.

4.       If you need to withdraw your child from any program, a written two week notice is required. Regular  monthly  tuitio will  be  applied  to  all  accounts unles  child  has  properly  been withdrawn. Please sign a transfer/withdrawal form at the Finance Office.


5.       If you need assistance in setting up or using your RenWeb account please contact


All accounts within Grace Academy must have a $0.00 balance prior to acceptance of applicationGrace Academy reserves the right to decline studenapplication due to delinquent accounts.



The yearly tuition amount for each program is divided into 10 equal installments and charged at the beginning of each month from August through May. Therefore, the first monthly tuition for the 2021-2022 school year will be charged on August 1, 2021. Payments are due by the tenth of the month. A late fee of $25 will be applied to your account after the tenth.   

Please see admissions page of our website for full schedule of current rates & fees.


§  All fees are non-refundable and non-transferable.

§  Registration fee $75 (per child). Your registration fee covers processing of application and accident insurance for the school year.

§  Before School Care $65 per month

§  After School Care $160 per month

§  Before & After School Care combo rate $210 per month per child.

§  All Day Camp $30.00 per day, per student.

Note: All Day Camp days are included in after school care tuition.


Late Tuition Payment: $25.00 (assessed on the 10th of each month).

Returned Check Fee: $35.00 (NSF checks and fees should be taken care of in caswithin one week of being returned)

LatPick-up Fee: $5.00 per chilwill be charged for each 5 minutes past closing (6:00pm)

Collection Notice: Any account that becomes severely delinquent is subject to being turned over to a collection agency. Once any account reaches this status, a correspondence regarding payment of the debt will have to be made with the collection agency.

PAYMENT METHODS (Payment Drop Box - located on the wall just outside the executive director’s office)

1.       Cash: Use an envelope for cash payments; write the child’s name, dollar amount and what you are paying for on the outside of the envelope

2.       Checks: payable to Grace Academy, include child’s full name on memo line

3.       Debit/Credit Card: payments made in finance office or by phone

4.       PayNow: RenWeb parents page

5.       Auto Draft: monthly tuition can be set up to automatically come out of your checking or credit card account. Pick up form in finance office

*Sibling Discount: 10% for 2nd child, 15% for 3rd child

*Annual pay discount: 10% off – Paid August 1st

*Semi-annual pay discount: 3% off – Paid August 1st and January 1st


*Financial assistance through DSS is NOT available for Before/ After School programs. The parents/guardians are solely responsible for the FULL amount.

NOTE: Some fees are for our normal school year. Contact the finance office during Covid-19 phase if you have any questions. 


If your child becomes ill ois injured while in the after school program, we will notifyou immediately so you can make arrangements to picyour child up. A child who habecome ill will bseparated from the other children and we will do our best to comfort him/her.

If your child leaves school early because of sickness, please do not bring your child to the After School Care until they are able to return to school.


If your child exhibits any of the following symptoms, he/she musbe excluded from attendance:

§  Has or has had fever at or above 100.6˚F within thpast 2hours, regardless of its cause.

§  Is vomiting or has an upset stomach accompanied bdiarrhea.

§  Shows evidence of a communicable disease, such as chicken pox, strep throat or pink eye.

§  Has an undiagnosed rash.

§  Has been diagnosed with head lice.

§  Has discharge from eyes, ears, and/or a profuse colored nasal discharge.



Prescribed medicine must be in its original container bearing thpharmacists label which lists the child’s name, dosage and the name of the medicine, dated and signed by thprescribing physician.

Patent medicines, such as cough syrup, Advil or Tylenol, shall be administered as authorized in writing by the child’s parennoto exceed amounts and frequency of dosage specified in printed instructionaccompanying the medicine. The parent’s authorization must give the child’s name, name of the medicine, dosage, instructionsparent’s signature and the date signed.

General Information

§  To ensure quality care for your child, our staff is trained in CPR and First Aid.

§  All messages for directors, secretary or any staff member must be in written form or called to our Academy line. Please do not send word by your child.

§  Please mark all clothing with child's name. We have a lost and found box for clothing and items without names. Please regularly check the box for any missing clothing. We are not responsible for personal belongings.

§  Lost and found items will be disposed of at the end of every month.

§  First aid is always administered in case of injury and you will be notified.

§  In cases of extreme emergency, we will call the parents first; if you can't be contacted we will notify the contact person you designated on the registration form.

§  If your child has been expelled from school, they may not come to Before or After Schoocare until they have permission to return to school.

§  Please make sure your child is dressed for current weather conditions.

Electronic Devices

Electronic devices such as Kindles, notebooks, nooks, phones, IPods, MP3s, Game Boys, etc., arnot allowed. If any electronic device of this type is caught on a child, he/she wilbe sent to the office and thdevice will need to bpicked up by a parent. Grace Academy is not responsible for such devices being lost, stolen or broken. Cell phones must be kept stored away and must be turned off. If a student needs to phone a parent they should use the school office phone. Students will not be allowed to have a cell phone on their person during school hours.

Offense of violation for electronic devices:

1st & 2nd offense – A parent must pick phone up from school office. Violation will be noted

3rd offense- A parent must pick phone up from school office and the student will not be allowed to bring a phone back on premises for remainder of current school year. Violation will be red flagged.

Bullying Policy

The staff at GA is committed to promoting a safe, positive, nurturing environment. Bullying is an act of aggression that causes another person embarrassment, painor discomfort. Bullying can be physicalverbal, extortion and/oexclusion. It can be done by a single person or by group. Bullying is an act of disrespect toward others and will not be tolerated.

Discipline Code

It would be impossible to make rules to govern every type of infraction Good behavior must come from the heart in love and obedience to Jesus Christ and should not be merely conformity to man-made regulations. Proper attitude is a measurof person’s spiritual life. Listed below arsome general items of conduct. We must follow these guidelines if we are to have safe and fun time.



We will carefully review them with your child and we ask that you help us by reviewing them with your child as well.

§  Respect for authority at all times.

§  Use of proper speech: Adults should not be answered disrespectfully. Any type of vulgarity, boisterous action and talk will not be tolerated. Col.3:8  But noye also put off all these: anger, wrath, malice, blasphemy, filthy communication out of youmouth.

§  No Talking back or arguing with any personnel

§  Destruction of property thabelongs to the school, church, fellow students ostaff will nobe tolerated.

§  Modest dress should be maintained at all times.

§  Another rules considered necessary by the school will be enforced.

Daily Guidelines

§  Respect on another and each other’s property

§  Chewing gum is nopermitted on schoogrounds, in buildingor buses.

§  Play and stay in designated areas.

§  Keep your hands, feet and all other objects to yourself.

§  Clean up after yourself.

§  When a counselor raises his/her hand; Stop, Look, and Listen.

§  NO hitting or fighting.

Bathroom Guidelines

§  Students must receive permission to go to the bathroom.

§  Keep the bathroom clean and neat

§  Flush toilets & wash your hands

§  Put only toilet paper in the toilets

§  Put paper towels in the trash can

Dress Code:

§  Grace Academy reserves the right to ban any extreme or offensive clothing. Clothing with offensive pictures, writingor slogans ARE NOallowed.

Bus/Van Guidelines

§   Children must remain seated until bus comes to a complete stop.

§   Children are not to scream, throw objects, run, and fight or use offensive language or any other inappropriate behavior while on the bus/van.

§   Children are to listen to the instructions of the bus/van drivers at all times.

§   All personal items such as toys, food, homework, phones, IPad’s, etc… must remain in book bags.



___1st offense – No write-up, reminded and instructed of rules

___2nd Offense – Time out/correction and parent notified

___3rd Offense – 1 to 2 day suspension

___4th Offense – 3 days to 1 week suspension

___5th Offense – Dismissal